KAIROS is a team of AI departments that runs the office side of your contracting company — documenting every change order and getting it billed, preparing draw payments on schedule, confirming every sub before their day, and keeping homeowners updated before they have to ask — inside the tools you already use, with every consequential action under your approval. You stay on site. The paperwork moves anyway.
The work gets built. The money leaks in the paper around it: the change order approved on a handshake and never billed, the draw that went out a week late, the homeowner who heard nothing for ten days and started calling angry. None of it needs more hours from you. It needs a workforce that never forgets.
The homeowner says yes on site, the crew does the work that afternoon — and the paperwork never catches up. Margin walks off the job in $500 handshakes.
With KAIROS: Operations logs every change order from your site notes, drafts the approval for signature, and hands it to Finance for billing — tracked until it's signed and paid. You approve every document.
The work is done, the draw is earned — but the invoice went out late, or a signature or document the lender wanted is still being chased. Your cash funds the gap.
With KAIROS: the Finance department prepares every draw on schedule, chases the signatures and documents in your voice, and tracks each payment until it lands.
Framers, electricians, plumbers — sequenced by text messages and memory. One no-show and the whole sequence slides a week, with your crew standing idle inside it.
With KAIROS: Operations keeps the build schedule, confirms every sub ahead of their day, and flags conflicts while there's still time to fix them — not the morning of.
Ten days of silence and a renovation customer assumes the worst. The angry calls, the stalled approvals, the one-star review at the end — they all start with nobody updating the client.
With KAIROS: Client Success drafts a clear weekly update from your site notes — what was done, what's next, what's needed from them — and it sends only after your approval.
Three site visits, a night of estimating, and the quote lands the day after the homeowner picked someone else. Slow paper loses jobs the work itself would have won.
With KAIROS: Revenue drafts your bids from your takeoff notes the same day. You check the numbers, approve, and send — while the walkthrough is still fresh in the customer's mind.
Your likely #1 constraint
First lever:
The math on your answers:
An estimate built from your answers — not a promise, and not a quote. The $50 Discovery replaces estimates with your real dollar findings and a 90-day roadmap.
A salary, payroll, and a person who can quit in your busiest month — and still only one pair of hands for five jobs at once.
One more login that does one thing. The invoice still doesn't chase itself — and now you're the one moving information between tools.
Five departments working inside the tools you already use, governed by design: spending visible, every consequential action under your approval, and a human manager running the workforce on the managed plan. The office moves whether you're on site or not.
If Discovery doesn't find more than it costs, it's free. Your $50 Discovery credits in full on your first paid invoice. No contract — month to month.
Most vendors send an activity report: tasks run, hours logged. We send you the plan, scored — the levers from your roadmap, implemented, in order, and the one number your roadmap targets: moved, or not, with the reason. If we didn't do what the roadmap said, the report says that too.
Independent benchmark scores publishing here as measured. Internal scores refresh every Monday. Methodology open, hype closed.
Your data stays in your workspace. We never train on it, sell it, or share it. Delete your workspace anytime and your data goes with it — your information stays private, secure, and under your control.
Pulls overdue draws and unbilled change orders, writes the follow-ups in your voice, tracks every dollar until it lands. Assemble a cross-department team in 30 seconds — Get Paid is the first one most general contractors switch on.
One meter for everything: 49 cents a completed task, 10% only of money that reaches you — or the same meter flat, unlimited. Every charge on a receipt you can audit.
See it work on your business — free. 100 real tasks, live, then it disconnects.
Your departments do real work on your actual business — draft-only, so nothing sends without your approval. First limit hit — 100 tasks or 7 days — it disconnects, totally. You keep the roadmap, every draft, and the receipt: each task, at $0.
Want the numbers from your live systems instead of the sandbox? Discovery — $50, read-only, real dollar findings. Free if it doesn't find more than it costs — and the $50 credits in full on your first paid invoice.
Start Free — 100 Tasks+ 10% only of money collected
49 cents a completed task. 10% only of money that reaches you.
Unlimited tasks — the same meter, flat.
Fair use: 2,000 standard tasks a month — roughly twice a heavy month for a business your size. Past it, work continues in our standard queue at no extra charge; your receipt will suggest the plan that fits.
Unlimited tasks + a human who answers for them.
Fair use: 7,500 standard tasks a month. Past it, work continues at no extra charge, and we right-size your plan with you.
You received $2,250 in collected outcomes this month. Our commission: $225.00 (10%). Task fees: $49.00. Total due: $274.00. You kept $1,976 of the value these tasks produced.
Just starting? Starter — $50/mo · 600 tasks included, on the same meter.
Want a department, not a meter? Preset packs on the same meter: Pipeline Pack $349/mo · Presence Pack $249/mo · Books & Back Office Pack $299/mo.
Multiple businesses or a regulated industry? Custom — from $4,900/mo.
Robert Solow, 1987 — “You can see the computer age everywhere but in the productivity statistics.” AI is having the same moment: tools everywhere, the P&L unmoved. The fix was never another tool. It’s the roadmap.
It starts with Discovery — $50, one time, and free if it doesn't find more than it costs. After that, it’s one meter for everything: $0.49 per completed task plus 10% only of money actually collected — no outcome, no charge. Or the same meter flat: Business is $500/mo unlimited (fair use 2,000 tasks a month), and Managed is $2,000/mo unlimited (fair use 7,500) with a human oversight layer. Starter is $50/mo with 600 tasks included. No contract, month to month; annual billing locks your rate for 12 months — Business $5,800/yr, Managed $21,000/yr.
No. The departments work inside what you already run — Gmail, QuickBooks, and 50+ tools. And Discovery itself connects to nothing: zero system connections, nothing touches your live data until you say so.
You do. Every consequential action — a chase email, a quote, a schedule change — waits for your approval first. Nothing is sent that you haven't seen.
It starts with Discovery — $50, one time. Discovery connects to nothing and touches none of your live data. You get the real dollar findings in your general contracting company and a 90-day roadmap built around your one constraint. If you go ahead, the $50 credits in full on your first paid invoice.
A monthly report that scores the levers from your roadmap, in order — what the departments implemented, what it found, and what gets cut. Proof, not activity: the work your departments did for your general contracting company, reported the way you'd report it to a partner.
Every trade leaks money in the same five places — the details change. See all AI departments, AI for painting contractors, or AI for electrical contractors — or skip ahead and start the assessment.
No demos. No sales calls. No “trust us.” Pay $50, answer 5 questions, and you get two things: real dollar findings from your contracting business — and the roadmap that fixes the constraint behind them. One constraint. Three levers. Ninety days. If Discovery doesn't find more than it costs, it's free.