KAIROS is a team of AI departments that runs the administrative side of your dental practice — confirming appointments before they turn into empty chairs, working the recall list nobody has a free hour to finish, answering new-patient inquiries while your front desk is with the patient in front of them, and following up the balances that age quietly — inside the tools you already use, with every consequential action under your approval. You stay chairside. The front desk moves anyway.
The care gets delivered. The money leaks around it: the appointment nobody confirmed until the chair sat empty, the recall list with hundreds of names nobody has an hour to work, the new patient who called during the morning rush and booked somewhere else. None of it needs more hours from your team. It needs a workforce that never forgets.
Booked six weeks out, confirmed by a sticky note — or not at all. The patient forgets, the chair sits empty at nine, and the production that hour was supposed to carry is gone for good.
With KAIROS: Operations confirms every appointment ahead of time and works the waitlist the moment a slot opens, so a cancellation becomes a filled chair instead of a hole in the day. You approve the messages. Nothing goes out without you.
Hundreds of patients are overdue for their next visit, sitting in a list your front desk never has a free hour to touch. Every month it grows — and every name on it is a booking another clinic will eventually take.
With KAIROS: Client Success works the list systematically, in your voice, and routes every reply to your team. Bookings are confirmed under your approval — the list gets worked to the end instead of aging another month.
Phones ringing, a line at the desk, and a new-patient inquiry sitting in voicemail since 8:15. Answered at lunch, it's a patient who already booked across town.
With KAIROS: Revenue answers every new inquiry fast and drafts the follow-ups for your team's approval — so the patient at your desk gets full attention, and the patient calling gets an answer while they're still choosing.
A statement that goes out late — or never — becomes a balance your team feels awkward chasing. Multiplied by every month it slips, it's real money sitting in a drawer.
With KAIROS: Finance pulls every aging balance, drafts the follow-up in your voice, and tracks it until it lands. You approve the send. Nothing goes out without you.
Patients leave happy and say so at the desk — then nobody asks for the review. The clinic with 400 reviews gets the search traffic your care earned.
With KAIROS: Client Success asks every happy patient for a review at the right moment, in your voice, and drafts your reply to each one.
Your likely #1 constraint
First lever:
The math on your answers:
An estimate built from your answers — not a promise, and not a quote. The $50 Discovery replaces estimates with your real dollar findings and a 90-day roadmap.
A salary, benefits, and weeks of training — and still one pair of hands when the phones, the check-in line, and the schedule all land at 8 a.m.
One more login that does one thing. The recall list still doesn't work itself — and now your team is moving information between systems by hand.
Five departments working inside the tools you already use, governed by design: spending visible, every consequential action under your approval, and a human manager running the workforce on the managed plan. The front desk moves whether you're chairside or not.
If Discovery doesn't find more than it costs, it's free. Your $50 Discovery credits in full on your first paid invoice. No contract — month to month.
Most vendors send an activity report: tasks run, hours logged. We send you the plan, scored — the levers from your roadmap, implemented, in order, and the one number your roadmap targets: moved, or not, with the reason. If we didn't do what the roadmap said, the report says that too.
Independent benchmark scores publishing here as measured. Internal scores refresh every Monday. Methodology open, hype closed.
Your data stays in your workspace. We never train on it, sell it, or share it. Delete your workspace anytime and your data goes with it — your information stays private, secure, and under your control.
Pulls overdue balances, writes the follow-up emails in your voice, tracks payment. Assemble a cross-department team in 30 seconds — Get Paid is the first one most clinics switch on.
One meter for everything: 49 cents a completed task, 10% only of money that reaches you — or the same meter flat, unlimited. Every charge on a receipt you can audit.
See it work on your business — free. 100 real tasks, live, then it disconnects.
Your departments do real work on your actual business — draft-only, so nothing sends without your approval. First limit hit — 100 tasks or 7 days — it disconnects, totally. You keep the roadmap, every draft, and the receipt: each task, at $0.
Want the numbers from your live systems instead of the sandbox? Discovery — $50, read-only, real dollar findings. Free if it doesn't find more than it costs — and the $50 credits in full on your first paid invoice.
Start Free — 100 Tasks+ 10% only of money collected
49 cents a completed task. 10% only of money that reaches you.
Unlimited tasks — the same meter, flat.
Fair use: 2,000 standard tasks a month — roughly twice a heavy month for a business your size. Past it, work continues in our standard queue at no extra charge; your receipt will suggest the plan that fits.
Unlimited tasks + a human who answers for them.
Fair use: 7,500 standard tasks a month. Past it, work continues at no extra charge, and we right-size your plan with you.
You received $2,250 in collected outcomes this month. Our commission: $225.00 (10%). Task fees: $49.00. Total due: $274.00. You kept $1,976 of the value these tasks produced.
Just starting? Starter — $50/mo · 600 tasks included, on the same meter.
Want a department, not a meter? Preset packs on the same meter: Pipeline Pack $349/mo · Presence Pack $249/mo · Books & Back Office Pack $299/mo.
Multiple businesses or a regulated industry? Custom — from $4,900/mo.
Robert Solow, 1987 — “You can see the computer age everywhere but in the productivity statistics.” AI is having the same moment: tools everywhere, the P&L unmoved. The fix was never another tool. It’s the roadmap.
It starts with Discovery — $50, one time, and free if it doesn't find more than it costs. After that, it’s one meter for everything: $0.49 per completed task plus 10% only of money actually collected — no outcome, no charge. Or the same meter flat: Business is $500/mo unlimited (fair use 2,000 tasks a month), and Managed is $2,000/mo unlimited (fair use 7,500) with a human oversight layer. Starter is $50/mo with 600 tasks included. No contract, month to month; annual billing locks your rate for 12 months — Business $5,800/yr, Managed $21,000/yr.
Not until you say so. Discovery itself connects to nothing: zero system connections, and nothing touches your live data until you approve it. When departments do go live, they work inside the tools your practice already runs — email, calendar, and 50+ tools your team already knows.
You do. Every consequential action — a confirmation, a recall message, a balance follow-up — waits for your approval first. Nothing is sent that you haven't seen.
It starts with Discovery — $50, one time. Discovery connects to nothing and touches none of your live data. You get the real dollar findings in your dental clinic and a 90-day roadmap built around your one constraint. If you go ahead, the $50 credits in full on your first paid invoice.
A monthly report that scores the levers from your roadmap, in order — what the departments implemented, what it found, and what gets cut. Proof, not activity: the work your departments did for your dental clinic, reported the way you'd report it to a partner.
Every trade leaks money in the same five places — the details change. See all AI departments, AI for marketing agencies, or AI for house cleaning companies — or skip ahead and start the assessment.
No demos. No sales calls. No “trust us.” Pay $50, answer 5 questions, and you get two things: real dollar findings from your practice — and the roadmap that fixes the constraint behind them. One constraint. Three levers. Ninety days. If Discovery doesn't find more than it costs, it's free.