KAIROS is a team of AI departments that runs the operational side of your agency — assembling client reports on schedule instead of eating your strategists' week, flagging scope creep against the agreement before it becomes free work, chasing the retainers that land late, and surfacing quiet accounts before they churn — inside the tools you already use, with every consequential action under your approval. You stay on the work that wins clients. The operations move anyway.
The work gets delivered. The money leaks around it: the report that took two billable days to assemble, the quick favour that quietly became an unpaid project, the renewal conversation that started after the client had already decided. None of it needs more hours from your team. It needs a workforce that never forgets.
Every month, your most expensive people spend billable days pulling screenshots and exporting dashboards into decks. The client sees a report. You see margin walking out the door.
With KAIROS: Operations assembles every client report from your data, on schedule, in your format — drafted for your team's insight pass. Your strategists add the thinking. Nobody screenshots.
A quick favour in chat. A small add-on agreed on a call. Nobody writes it against the agreement — until the project is weeks over and the invoice conversation turns awkward.
With KAIROS: Operations captures client requests against the agreement as they arrive, flags what's out of scope before work starts, and drafts the change order for your approval. Favours stay friendly — and billed, when you say so.
A client goes dark. Replies get shorter. The results review gets postponed twice — and by renewal, the decision was made a month ago, without you in the room.
With KAIROS: Client Success watches engagement across your accounts, flags the quiet ones early, and drafts the check-in and the save play for your approval — while there's still something to save.
The work ships on time; the retainer lands late. Nobody chases it, because the person who'd have to ask is the person managing the relationship.
With KAIROS: Finance pulls every overdue invoice, drafts the chase in your voice, and tracks it until it lands. You approve the send. Nothing goes out without you.
Results happen inside client accounts every week — and the case study never gets written, the testimonial never gets asked for. Every new pitch starts from zero.
With KAIROS: Client Success captures wins as they land and drafts the case study and the testimonial ask for your approval — client permission first, always. Your next pitch opens with proof, not promises.
Your likely #1 constraint
First lever:
The math on your answers:
An estimate built from your answers — not a promise, and not a quote. The $50 Discovery replaces estimates with your real dollar findings and a 90-day roadmap.
Salaries your retainers have to carry — and each new hire still spends their first hours on reports, chasing, and follow-ups instead of clients.
One more dashboard that does one thing. The report still doesn't assemble itself — and now your team is the integration, copying numbers between systems.
Five departments working inside the tools you already use, governed by design: spending visible, every consequential action under your approval, and a human manager running the workforce on the managed plan. The operations move whether you're in a pitch or not.
If Discovery doesn't find more than it costs, it's free. Your $50 Discovery credits in full on your first paid invoice. No contract — month to month.
Most vendors send an activity report: tasks run, hours logged. We send you the plan, scored — the levers from your roadmap, implemented, in order, and the one number your roadmap targets: moved, or not, with the reason. If we didn't do what the roadmap said, the report says that too.
Independent benchmark scores publishing here as measured. Internal scores refresh every Monday. Methodology open, hype closed.
Your data stays in your workspace. We never train on it, sell it, or share it. Delete your workspace anytime and your data goes with it — your information stays private, secure, and under your control.
Pulls overdue invoices, writes collection emails in your voice, tracks payment. Assemble a cross-department team in 30 seconds — Get Paid is the first one most agencies switch on.
One meter for everything: 49 cents a completed task, 10% only of money that reaches you — or the same meter flat, unlimited. Every charge on a receipt you can audit.
See it work on your business — free. 100 real tasks, live, then it disconnects.
Your departments do real work on your actual business — draft-only, so nothing sends without your approval. First limit hit — 100 tasks or 7 days — it disconnects, totally. You keep the roadmap, every draft, and the receipt: each task, at $0.
Want the numbers from your live systems instead of the sandbox? Discovery — $50, read-only, real dollar findings. Free if it doesn't find more than it costs — and the $50 credits in full on your first paid invoice.
Start Free — 100 Tasks+ 10% only of money collected
49 cents a completed task. 10% only of money that reaches you.
Unlimited tasks — the same meter, flat.
Fair use: 2,000 standard tasks a month — roughly twice a heavy month for a business your size. Past it, work continues in our standard queue at no extra charge; your receipt will suggest the plan that fits.
Unlimited tasks + a human who answers for them.
Fair use: 7,500 standard tasks a month. Past it, work continues at no extra charge, and we right-size your plan with you.
You received $2,250 in collected outcomes this month. Our commission: $225.00 (10%). Task fees: $49.00. Total due: $274.00. You kept $1,976 of the value these tasks produced.
Just starting? Starter — $50/mo · 600 tasks included, on the same meter.
Want a department, not a meter? Preset packs on the same meter: Pipeline Pack $349/mo · Presence Pack $249/mo · Books & Back Office Pack $299/mo.
Multiple businesses or a regulated industry? Custom — from $4,900/mo.
Robert Solow, 1987 — “You can see the computer age everywhere but in the productivity statistics.” AI is having the same moment: tools everywhere, the P&L unmoved. The fix was never another tool. It’s the roadmap.
It starts with Discovery — $50, one time, and free if it doesn't find more than it costs. After that, it’s one meter for everything: $0.49 per completed task plus 10% only of money actually collected — no outcome, no charge. Or the same meter flat: Business is $500/mo unlimited (fair use 2,000 tasks a month), and Managed is $2,000/mo unlimited (fair use 7,500) with a human oversight layer. Starter is $50/mo with 600 tasks included. No contract, month to month; annual billing locks your rate for 12 months — Business $5,800/yr, Managed $21,000/yr.
No. The departments work inside what you already run — Gmail, QuickBooks, and 50+ tools. And Discovery itself connects to nothing: zero system connections, nothing touches your live data until you say so.
No. Every consequential action — a report, a change order, a chase email — waits for your approval first. Drafts are written in your voice; nothing is sent that you haven't seen.
It starts with Discovery — $50, one time. Discovery connects to nothing and touches none of your live data. You get the real dollar findings in your marketing agency and a 90-day roadmap built around your one constraint. If you go ahead, the $50 credits in full on your first paid invoice.
A monthly report that scores the levers from your roadmap, in order — what the departments implemented, what it found, and what gets cut. Proof, not activity: the work your departments did for your marketing agency, reported the way you'd report it to a partner.
Every trade leaks money in the same five places — the details change. See all AI departments, AI for dental clinics, or AI for real estate brokerages — or skip ahead and start the assessment.
No demos. No sales calls. No “trust us.” Pay $50, answer 5 questions, and you get two things: real dollar findings from your agency — and the roadmap that fixes the constraint behind them. One constraint. Three levers. Ninety days. If Discovery doesn't find more than it costs, it's free.